How to append external warning message to Outlook emails from external sources

Modified on Sun, 24 Mar 2024 at 06:34 PM

Programming the Rule Actions:

Name: Enter a name to identify your rule
Apply this rule if: The Sender > is external/internal > outside of organization

Use plus sign to add another action

[and] apply this rule if: The recipient > is external/internal > inside of organization
Do the following: Apply a disclaimer to the message > Append a disclamer

Use the pencil/edit icon to open a text box to enter the following code:

<html>

<head>

<meta name="viewport" content="width=device-width, initial-scale=1.0">

<style>

h5 {

font-family: Arial, sans-serif;

color: #ffffff;

text-align: Center;

background-color: #0e0735;

}

</style>

</head>

<body>

<h5>WARNING: This message is from an external source. Use caution opening links from this sender.</h5>

<p></p>

</body>

</html>

Enter Text: WARNING: This smessage is from an external source. Use caution opening links from this sender.

Select One: Choose Wrap

Except if: Leave Blank

After adding your rule, you may need to enable it. Just double click the rule and toggle the enable/disable and wait for it to auto save.